Meeting Topic

Background and context

The Office of Planning, Research, and Evaluation (OPRE) routinely administers surveys to evaluate Administration for Children and Families’ programs and better understand the communities in which programs operate. Surveys enable OPRE to collect and summarize perspectives from large numbers of program staff, partners, and participants with the goal of improving the implementation and delivery of human services. However, declining survey participation rates over the past decade,^[1]  threaten to undermine the validity of survey data to inform important program improvements. When participants do not respond to a survey request, uncertainty about the accuracy or bias of estimates increases, leading to the possibility that survey findings may not adequately represent the needs, perspectives, or experiences of the population of focus. Such nonresponse bias can occur if the attitudes, characteristics, and experiences of respondents are systematically different from those of nonrespondents.

Researchers can act at each step of the study design process to avoid, mitigate, and address the impact of nonresponse. Practices to improve outreach and recruitment of high priority populations—such as engaging community members to build trust and rapport, addressing privacy considerations, and using a range of methods and tools to reach participants—can significantly reduce nonresponse. Innovative questionnaire design and administration techniques, combined with usability and cognitive testing to design more respondent-centered and accessible surveys, can also encourage response.

Data from other sources can also be used to supplement or fill gaps left by missing survey data. For example, researchers can use observational methods to collect data, such as monitoring behaviors, observing interpersonal interactions, collecting passive data using sensors and geolocation, and collecting social media and digital trace data. Researchers may also link administrative data from private, federal, state, and program sources into their studies to augment missing data. Finally, many analytic techniques are available to measure and mitigate the impact of missing data on survey estimates, assess nonresponse bias, and adjust estimates for nonresponse. However, each of these strategies is associated with specific underlying assumptions, trade-offs, and limitations that researchers should carefully consider.

The 2023 OPRE Methods Meeting convened researchers, evaluators, federal staff, and others working in human services research to address nonresponse in survey data. Experts in the field discussed the reasons behind declining survey response rates and the potential for increased nonresponse bias before discussing the implications for human services research, programmatic decisions, and policy decision-making. Meeting presenters also addressed research design strategies to reduce nonresponse and mitigate the impact of missing data on resulting estimates. They also explored the use of other data sources to supplement and minimize the risk of missing data on surveys.

Meeting Topics and Goals

The meeting had the following goals:

• Define unit missing data and discuss potential implications for human services research and evaluation.
• Introduce strategies attendees can use to reduce survey nonresponse and mitigate the impact of missing data in their work.
• Identify data collection methods and non-survey data sources that can be used to supplement or replace survey data.
• Describe projects that successfully implemented strategies to mitigate survey nonresponse.

The meeting included presentations and discussions on the following questions:

• Why is nonresponse an important issue in survey research?
• How can researchers identify patterns of missing data, including which populations have disproportionate nonresponse rates?
• How do missing data affect the quality of survey estimates and what implications does this have for policymaking and programmatic decisions?
• How can study and questionnaire designs reduce survey nonresponse?
• What data analysis techniques and strategies can researchers use to address missing data in their projects?
• What strategies can researchers use to improve outreach to populations that experience barriers to completing surveys.

Footnotes

[1] Office of Survey Methods Research. (2022). Household and establishment survey response rates. U.S. Bureau of Labor Statistics. https://www.bls.gov/osmr/response-rates/home.htm